Find the one job to hand to AI first

Your day on one page before the kettle's boiled.

Meetings, priorities, what's due. The Morning Brief sets it up.

Every reply drafted, none of them sent.

You read, edit, press send. Morning Drafts sets it up.

The spreadsheet you've been avoiding, read.

And the handful of numbers that matter pulled out. Spreadsheet to dashboard does it.

One idea from a client call, turned into a week of posts.

In your voice, with names taken out first.

Call notes into a proposal before the client goes cold.

The kind of weekly job Teach It Once is for.

Stays yours.

The decisions, the relationships, the judgement. That was always the job.

Map my seats

Paste your week underneath.

I run my business mostly on my own. Here's a normal week: my calendar [paste, or read it if connected] and a brain dump of everything else I did [paste].

Sort everything into the seats I'm sitting in: for example founder, sales, marketing, finance, operations, admin. Use the seats that fit my week, not a standard list. Put each thing in one seat only, by its main purpose. Leave out personal and family things (the school run, the gym) and say you have.

For each seat, show:
→ what I did in it this week
→ rough hours: use my calendar times where I gave them; where I didn't, estimate and mark it "est." If a calendar block like "admin" probably overlaps with something in my brain dump, count it once and say so
→ whether it needs me: yes (relationships, decisions about people, judgement only I can make), partly (I'd want to review or decide, but not do it), or no

Then recommend the one seat to hand to AI first, from the seats marked no or partly. It should take real hours and be quick for me to check (under ten minutes a week). Name the actual tasks in it that would go to AI, and say why this seat and not the others.

If you can't tell what something was, leave it out, finish everything else, and ask me about it at the end. Don't suggest hiring anyone or buying any tool: only AI I already use. Keep the whole answer under 400 words.

Write the first seat's brief

In the same chat, once you've agreed the seat.

Write the brief for the [seat] seat, as if I were handing it to a capable new starter who doesn't know my business.

Include:
→ what the seat is for, in one line
→ the jobs it does, and how often
→ what it starts from each time (my calendar, my inbox, a spreadsheet, call notes)
→ what it hands back, and in what shape
→ the rules: tone, what it must never do, what it must always check with me first
→ how I'll check its work in five minutes

Ask me anything you need to know before you write it, one question at a time. Everything it produces is a draft for me to check. Nothing gets sent, paid or published without me.

Review the seat

After two weeks of the seat doing its job.

Here's the brief for my [seat] seat: [paste]. Here's what it produced over the last two weeks, and what I changed before using it: [paste or describe].

Tell me: what's working, what I keep correcting, and what's missing from the brief. Update the brief so the corrections go in and stay in. Show me only the lines you changed.

Then tell me honestly: is this seat ready to keep, or does it need another two weeks before I hand over the next one?

What only I should be doing

Run this once your first two seats are handed over.

Here's my seat map: [paste]. The [seats] seats are now handled.

With the time I've got back, what should I be doing in the founder seat that I haven't had time for? Ask me three questions about where I want the business to be in a year before you answer.

Give me no more than three things, and for each one the first step I could take this week. Don't give me more work to fill the time. Give me the work only I can do.